New Family Guide
The following list of frequently asked questions by new parents has been compiled after years of working with new parents.
Please be sure to also read the information on these pages:
- FAST FACTS
- NEW FAMILY MEDICAL INFORMATION
- FREQUENTLY ASKED QUESTIONS
- LANGUAGE ARTS AND LATIN CAMP FOR NEW 4th – 6th GRADE STUDENTS
If you have a question that is not answered here, please email Sarah Cloke and she will assist you (and also maybe add your question to this page).
Tell me why K4, kindergarten, and first grade students finish school early for the first few weeks of school? Is aftercare offered?
We begin the year with early dismissal for our youngest students because it helps them transition smoothly into a full day of school. Getting up early for school is often a challenge for young students and their families, and we have found that this brief period of shorter school days helps to ease the schedule change for everyone. In the past, parents have commented how helpful this has been for them.
Aftercare is offered to students in K4–6th grade every day school is in session until 5:30 pm, except on early dismissal days. This includes the days at the beginning of the year when K4, kindergarten, and first grade finish school early.
More detailed information about aftercare can be found on the Fast Facts page.
Do you have early care? How early can you drop off your children?
We do not offer early care for our students.
Students should be dropped off at the following times:
- K4 and Kindergarten: Please drop off between 8:00 and 8:25 am
- 1st Grade: Please drop off between 8:00 and 8:10 am
- 2nd–6th Grade: Please drop off between 7:45 and 8:10 am
- 7th–12th Grade: Please drop off/arrive between 7:40 and 7:50 am
Can we request a teacher?
At the end of each school year, teacher teams design class lists for the following year. This prayerful and intentional process takes into account teacher styles, student learning needs, friendships, and many more factors. This process has proven tremendously successful over the years and we do not officially accept requests for teachers. However, any requests submitted are forwarded to the dean of students who, late in the summer, considers any possible adjustments to class lists.
How do we get our children to their sports practices that are on another campus?
The Geneva athletic department does not generally organize transportation to practices or games. Parents work together to coordinate and share the carpooling. On occasions when coaches coordinate transportation, the school requires that drivers have an up-to-date background check and driver check on file.
When are try-outs for JV and varsity teams?
The athletic department will keep parents and students appraised of all relevant information including dates throughout the year. This begins during the summer prior to the fall season. Be sure to check your email inbox for communication from the school. We encourage you to check out the ATHLETICS pages for further information.
Please bear in mind that students in grades 6–12 must have up-to-date FHSAA forms on file in the athletic office prior to any participation, including try-outs and practices. All the forms can be found on the ATHLETIC FORMS page.
Do you work out carpooling for families to and from school?
We do not. However, please contact Sarah Cloke if you need suggestions of families you may be able to approach regarding carpooling.
What is the school’s policy regarding cell phones?
Grammar school students are not permitted to bring cell phones to school. Dialectic and rhetoric students who bring cell phones to school are not permitted to use them during regular school hours (including lunch time) and phones must be turned off and stowed in the student’s locker or backpack.
Students are not permitted to take electronic devices (other than cameras) on field trips and cell phones are only permitted in cases deemed necessary by the dean of students.
Do we have to buy text books?
As a general rule, all text books are provided by the school. A few exceptions are AP study books, an English dictionary, foreign language dictionaries, a study Bible, and books required for summer reading. Books parents are required to purchase for the school year are noted on the student supply lists.
How does Geneva handle school supplies?
School supplies necessary for students in K4 – 8th grade are purchased and placed in classrooms ready for the first day of school. The cost of supplies is added to an activity fee divided between two payments billed to accounts in September and January. At each grade level, there are a few items that are not included in the activity fee billing.
Students in 9th – 12th grade purchase their own supplies.
Further information can be found on the STUDENT SUPPLIES page.
Is there a school calendar of events?
On the CALENDAR page you will find a pdf of the academic calendar (at the top of the page) and three different google calendars:
- Regular TGS events (RED)
- JV and varsity athletic games/meets/matches (BLUE)
- D/R daily schedule (GREEN)
If you want to add any or all of these google calendars to your google account, simply scroll down to the bottom of the page and click the +google calendar icon and follow the prompts.
My child has allergies, needs medication, has an EpiPen or inhaler. Who do I talk with about medical needs?
My child has need for some extra tutoring to prepare for TGS. Who can help us find a tutor?
Please contact Candy Houk in the admission department for help in this area. She will be able to assist you in finding someone to prepare your child for TGS.
My child wants to participate in orchestra and will need lessons after school. Who handles this?
If you are interested in finding a private teacher and exploring the wonderful world of instrumental music, please visit the PRIVATE MUSIC INSTRUCTION page of the website. For more information about the different orchestras, visit the ORCHESTRA ENSEMBLES page. Contact Michael Miller if you have additional questions.
What other co-curricular opportunities are offered and who do I contact to get my child involved?
Geneva has many opportunities outside the classroom.
Information about other clubs and organizations can be found on the CLUBS AND ORGANIZATIONS page.
I would like to be a volunteer mom. Who is in charge of parent volunteers?
Parental involvement in the life of the school has always been a vibrant element in the Geneva community experience. Whether you coach a grammar school basketball team, help out with our student serveathon fundraiser, chaperone students on a field trip, or stuff invitations into envelopes as one of our office angels—we want you to be involved.
Volunteering at Geneva is a great way to partner with the school. Visit the PARENT INVOLVEMENT page and submit the simple form to let us know your interests and availability.
Who handles issues with students and/or teachers?
At the early childhood campus (K4–1st grade), issues that arise with students and/or faculty are dealt with by Director of Early Childhood Heidi Heinsch in liaison with the dean of faculty and the dean of students. At the main campus (2nd–12th grade) student issues are dealt with by the Student Services Department overseen by the dean of students and issues with teachers fall under the purview of the dean of faculty. That being said, the two deans often work together when the issue involves a student and a teacher. For example, relational and behavioral issues are managed by Dean of Students Dr. Beates; instructional and classroom issues are managed by Dean of Faculty Mr. Reynolds.
Who do I speak with regarding my bill, scholarship, or financial issues?
All financial issues are handled by the accounting department. Please contact Elizabeth Yawn for questions in this area.
How can I get to know other parents in my child’s class?
There are many opportunities to meet and get to know the other families in your child’s class. One such event is the Parent Knight Out grade event in the fall. Every grade has a social gathering in a home, just for parents, and just for fun. There is no agenda other than allowing parents to get to know one another better. Watch for an invitation in the late summer/fall.
In addition, there are many opportunities to volunteer in the classroom, on field trips, and with your child’s co-curricular activities. These times naturally lend themselves to building relationships with the other families at the school.
How do I go about getting to know the headmaster, deans, etc? I want to build relationships with leaders in the school.
The school’s administration team members welcome the opportunities for personal meetings (scheduled according to calendar availability) but are also available for casual conversation at student co-curricular events, parent events, and other school activities. You will find the more you are around the school, the more you will naturally build relationships with both the faculty and the staff.